General Membership Meeting
March 10, 2011

Officers: President Mary Polancich, Treasurer Theresa Northrup, Secretary Gretchen Lowe present. Vice President Tim Klaben excused.

Gary Messenger of Dane County Timebank was the guest speaker for the evening. TimeBank is a 1800 member organization where members exchange services by earning credits for their services. There are seven TimeBanks in Wisconsin and it has been existence in Dane County for only five years, but now is the largest TimeBank in the country. Instead of money being exchanged, Timebank members exchange time. One hour is earned for a service you provide and can be exchanged for an hour of service you need. There is a screening process to check for sex offenders and felons.

Some of the most common services that people offer to exchange are pet services, gardening, transportation. One of the most requested services are fix up projects by handymen or handywomen.

Timebank will be opening a store at the Damascus Road church on Cottage Grove Road. Small appliances and other items in the store can be obtained by exchanging TimeBank hours earned. For more information call 663-0400 or email

Motion by Merl Maiers to adopt the agenda, seconded by Vern Maiers. Motion passed.

Motion by Merl Maiers to adopt the minutes, seconded by Theresa Northrup. Motion passed.

President’s Report

Mary explained that the boundary justification of the gypsy moth spray sites are determined by the amount of egg masses found in trees. DNR requires more than 13 egg masses to qualify for spraying. Because there were fewer masses found due to caterpillars killed by NPV, there will be less spraying done. The City forestry website has more information on gypsy moth spraying.

Heritage Heights will be getting traffic calming speed bumps on Merryturn with pedestrian support devices dispersed throughout.

Grandview Commons grocery store—meeting March 16 with changes to original proposal sent to the Plan Commission.

Invitation to attend Elvejhem Neighborhood meeting to network and exchange ideas.

Treasurer’s Report

Total Balance $2968.82 with $2329.49 set aside for sign.

Sign Committee Report

The Board of Estimates agreed to $1900 grant for RMNA sign. It now will go before the City Council. A check for $98.00 to be made out to the City Treasurer needs to be taken to Landscape design by Ann Eaves was taken to Zoning. Merl reported that the plants are now growing and under good care.

Old Business

In order to reestablish block captains, Mary put out a street map of the neighborhood asking people to sign up for one block in their neighborhood. The tasks that each block captain would be responsible for are to distribute meeting notice, newsletters and information when new neighbors moved in to the neighborhood.

We are also looking for someone to do layout work and produce the 2011 RMNA brochure.

New Business

Mary announced that she will not be running for RMNA president at our September meeting when election of officers occur. Future meeting dates June 16, Sept 22 and November 10.

Submitted by Gretchen Lowe, Secretary.

General Membership Meeting
June 17. 2010

General Business - Guest Speakers

Kirk Nelson, Capitol View Farmers Market
Wednesdays 3-7 pm
20 vendors
Located at N. Star and Sharpsburg in Grandview Commons

Larry Schmock, Owner of Sundown Saloon, 57 S Stoughton Rd
The bar is a 99 capacity bar. They are trying very hard to be good neighbors. Don't even take out trash after 9 pm. They would like the flexibility to have live amplified music for special events. Law changed to (now) need to apply for a 21+ Entertainment license. Seeking RMNA endorsement for that change. Questions followed.

Motion made and seconded to support Sundown Saloon's application for the 21+ Entertainment license. PASSED unanimously. President Polancih directed to write letter to ALRC to that effect with copy to Mr Schmock. MP will also contact households directly behind the establishment for their comments, and urged Mr Schmock to do the same.

Officer Anne Thurber, East District Police

Neighborhood Watch & Personal Safety Presented the "9 House Model" as more effective than the old formal NW where a whole block had to be involved.

Personal Safety suggestions:

  • "Light it up and Lock it!"
  • Leave radio on
  • Landscape plants should be maintained less than 3 ft tall.
  • Don't carry a purse - only carry what fits in your pocket - or keep purse contents to a minimum.
  • Always let someone know where you are going and when you will return-even if you live alone!
  • Security Systems are a personal choice.

Adoption of Agenda


Approval of the Minutes (none available from 3/10)

Elected Officers' Reports

President Polancih (See attached report)

Wrote letter to ALRC on behalf of RMNA requesting Walgreen's application for alcohol license be denied. Spoke at ALRC meeting on 6/16/10. License denied due to objection from neighborhood association and License saturation.
Vice President Klaben (absent) (MP reporting)

TK made first round of contacts to over 20 neighborhood businesses for webpage ads. Kruse Realtors bought a 1 yr ad, Lakes UCC bought a one time ad. Intent is to make a second round of contacts offering lower cost ads

Treasurer Northrup

Current checking acct balance $707.37 plus check received tonight. Officers discussing switching acct to a credit union with lower fees.

Reports of Standing Committees

Traffic - Jim Schuhart, Chairperson
General opinion is the traffic is no better on Acewood Blvd than before the traffic calming islands were installed.

Sign Project - Darold Lowe, Chairperson

Committee recommends location on Acewood Blvd in median between Walgreen's and Sentry. Recommend 4'x6'   using a modified version of the sign by one bidder. Received 3 bids. Cost expected to be $22000-$2300 plus taxes and permit. City can waive permit fee (usually does upon request by NA). Ald. Cnare has to submit resolution to City Council before we can actually install the sign. City has grant of up to $2000 we can apply for early next year.

Motion: Accept design recommend by committee. Seconded. Discussion. PASSED (unanimous).

Committee recommends a Fundraising Committee be created. Committee will create a plan to raise needed funds from business and neighbors. Discussion. Sign up sheet passed around. MP reported theatVP Tim Klaben has agreed to serve on the committee. RMNA members were urged to seek out neighbors with expertise in fundraising to serve on this committee. Contact any officer or Chr. Lowe to volunteer.

NOTE: Several individuals gave checks with: "neighborhood sign " written in on the memo line. These checks and all other donations designated specifically for this project will be segregated and accounted for separately by the treasurer. Anyone interested in donating money for the sign can give a check to Treasurer Northrup or Comm Chr Lowe.
Old Business

  • A. Fundraising efforts status report (see VP report)
  • B. Membership & RMNA Brochure (See President's report)
  • C. Newsletter & website update No additional info. Please inform neighbors of the website.
  • D. Summer picnic No interest.
  • E. Need for additional committee chairpersons (See handout)

New Business

  • A. Proposed liquor licenses for Walgreens - Acewood at Cottage Grove Rd and license enhancement for Sundowners Saloon (see above)
  • B. Gypsy moth infestations Info from Marla Eddy, City Forsester (See handout) Merl Meier talked to DNR and City Forestry staff. Suggested burlap skirts around trunk. Moths hide under it during the day. Remove in afternoon and dump moths in soapy water. We weren't included in DNR spraying this spring. Make sure to report any trees infested to help document need for control measures next spring.
  • C. Neighborhood Watch (See separate documents provided by Ofr. Thurber)

Other Business/Announcements

  • Call for nominations for election of officers Election 9/9/2010
  • Grocery store proposed for Grandview Commons Big box store with entrance onto Cottage Grove Rd being discussed. Grandview neighbors opposed. Nothing submitted yet.
  • SHARE food buying club (handout)
  • Madison Rezoning Info meeting June 22 and June 24
  • Electronics Recycling Event, Saturday, June 19 from 8am-2 pm @ Alliant Energy Center.
  • Conservation Park Tours
  • Goodman Pool is open for the season
  • Capitol Neighborhoods speaker John Norquist June 24

Next Meeting September 9, 2010 will be the Annual Meeting & ELECTIONS. Candidates welcomed for all positions. (See handout)
Adjourned 8:45 pm.